TSR Darashaw Limited - payroll, registry: Frequently Asked Questions:TSRDL, Share, TSR Darashaw, Payroll, Outsourcing, Provider, payroll Process,payroll services, Processing, Provident Fund, Business, BPO, Financial, Transaction, Processing, Trust, Fund, HRIS, HRMS, HR Software, Human, Resource, Information, System, Management, Registrar, Depository, Fixed Deposit, Share Registry Services, Registrar and Transfer agents, Corporate, Fixed, Deposit, Client, Relationship, Product, Record management, Warehouse, Facility, Retrieval, Storage, Catalogue, Equity, Preference, Shares, Debenture, Bonds, odd lot, Commercial, paper, ECS, Demat, Remat, Dematerialize, Rematerialize, Inter Depository, Customer, Client, Shareholder, Insider, Trading, Statutory, AGM, Annual General Meeting, Book closure, NSDL, CDSL, National Securities Depository Limited, Central Depository Services Limited, Electronic, Connectivity, Customer Relationship Manager, ISO, certification, Change, Address, Name, duplicate, lost, Transmission, Amalgamation, split, subdivision, RTA, Investor, Service, Dividend, Interest, Privately, Placed, Issue, Open Offer, Transaction, Processing, Loans, Back Office, Corporate, Benefits, Poll, SEBI, India, Mumbai, Delhi, Calcutta, Ahmedabad, Bangalore
Search
TSR Darashaw Home | Home | Company Profile | Addresses | Product and Services | Our Customers | Notice Board | Career With Us | Sitemap
Share Transfer & Registry Services Depository Connectivity Services Customer Relationship Management Services Other Related Services Corporate Information Center Login
Share Transfer & Registry Services
Frequently Asked Questions
I. On Transfer
A.Can I transfer physical securities to my name?
II.On Name Deletion & Transmission
A.If the holding is in joint names and either of the holders is deceased, what is the procedure for Name deletion?
B.I am the legal heir / executor in respect of securities where the sole holder/all holders is/are deceased and Nomination is not registered with the Company.What is the procedure for Transmission of securities?
C.I am the registered nominee(s) in respect of securities where the sole / all holders is/are deceased. What is the procedure for transmission of securities?
III.On Transposition
A.Can I interchange the order of names for my holdings?
IV. On Nomination
A. Can I avail of the nomination facility?
B. Can I cancel or nominate someone else in place of existing nominee?
V.On Amalgamation/Consolidation
A.I have multiple folios, can I amalgamate the accounts?
B.I have certificates in various denominations, can I have them consolidated into a Single certificate?
VI.On Change of Specimen Signature
A.Over a period of time, my signature has changed, what should I do to register my new signature in your records?
VII.On Change of Address
A.How do I record a change in my address?
VIII.On Loss of Securities
A.What should I do if my share/debenture certificates are lost/misplaced?
IX.On Bank Details / Electronic remittance
A.Do I have to register my bank details and PAN with the Company?
X.On Old/time-barred instruments/unclaimed dividend/interest
A.I have an old warrant which I forgot to encash and is now time-barred? Can I still obtain the amount due to me?
XI.On transfer of unclaimed / unpaid amounts and shares to the General Revenue Account/Investor Education Protection Fund (IEPF) of the Central Government
A.When is unclaimed/unpaid dividend/interest amount transferred to the General Revenue Account/Investor Education Protection Fund of the Central Government ?
B.When are shares transferred to the Investor Education Protection Fund of the Central Government?
C.How do I claim unclaimed / unpaid amounts and shares that are transferred to IEPF?
XII.On Issue of New Certificates
A.How do I collect the new certificates issued on Exchange/ Sub-division for some companies that I have not collected earlier?
XIII.On Dematerialisation/Rematerialisation
A.How do I open an account with a Depository and will I be periodically informed about the movement in my electronic account?
B.How do I convert my paper certificates into an electronic holding and will I continue to receive corporate benefits?
C.How do I trade (buy / sell) in electronic form?
D.How can I reconvert my electronic holding into paper form?
XIV.On Change of Name
A.How do I apply for change of name?
XV. What is..
A.What is Name deletion / Transmission?
B.What is Consolidation?
C.What is Amalgamation?
D.What is a Split?
E.What is a Subdivision?
F.What is a Merger?
G.What is Dematerialization?

For any queries not covered herein, please refer to TSRDL for clarifications, quoting your Reference Folio No.

Disclaimer: TSR Darashaw Limited endeavors to ensure that the data and other material in this web-site are correct and complete, but does not accept liability for any error made or omission from this web-site. TSR Darashaw Ltd. shall not be liable for any claims or losses of any nature, arising indirectly or directly from use of the data or material on this site or unauthorized access to this site or otherwise howsoever arising (except to the extent required by law).


I. On Transfer

A.Can I transfer physical securities to my name?

Please note the following Notifications, Circulars and Press Release by SEBI regarding :-

Standardised norms for transfer of securities in physical mode

  • SEBI vide its Notification dated 8 June, 2018 has conveyed that "Provided that, except in case of transmission or transposition of securities, requests for effecting transfer of securities shall not be processed unless the securities are held in the dematerialized form with a depository." The same will be effective from 5 December, 2018.
  • SEBI vide its Circular No. SEBI/HO/MIRSD/DOS3/CIR/P/2018/139 dated 6 November, 2018 has detailed out the modified documentation / procedure for transfer of physical securities related to
    • Non-availability of PAN of the transferor for transfer deeds executed prior to 01 December, 2015
    • Mismatch of name in PAN card vis-vis name on share certificate/ transfer deed
    • Major mismatch / Non-availability of transferor signature
  • SEBI vide its Notification dated 30 November, 2018 further conveyed that the last date for processing of transfer of physical securities has been extended to 31 March, 2019.
  • SEBI vide its Press Release PR No. 12/2019 has further clarified that even after 01 April, 2019 -
    • An investor has the option of holding shares in physical form.
    • An Investor who is desirous of transferring shares (which are held in physical form) can do so only after the shares are dematerialized.
    • Transfer deed(s) once lodged prior to the deadline and returned due to deficiency in the document may be re-lodged for transfer even after the deadline of 31 March, 2019. In light of the above SEBI Notifications, Circulars and Press Release-

      For re-lodgement cases, you will have to rectify the objections raised by TSR Darashaw Consultants Pvt Limited (TSRDCPL) and also have to
      1. Submit duly executed Form No. SH-4
      2. Submit original certificates for the securities
      3. Attach self attested copy of the PAN Card of the transferor(s) as well as of the transferee(s)
      4. Frank / affix stamp duty on the Form No. SH-4 @ 0.25% of the market value or the consideration amount (whichever is higher). Calculation of market value of the securities must be as on the execution date mentioned on the Form No. SH-4.
      In case of debentures / bonds, where the market value is not available,stamp duty is to be calculated on the face value of the securities being transferred.

      For re-lodgement of old transfer form in Form 7-B, you will have to rectify the objections raised by TSRDCPL and also have to -
      1. Submit the old transfer form in Form 7-B as well as fresh transfer form in Form No. SH-4.
      2. Submit original certificates for the securities
      3. Execute an Indemnity-cum-Undertaking, draft of which can be downloaded from the TSRDCPL website.
      4. Attach self attested copy of the PAN Card of the transferor(s) as well as of the transferee(s). However, where transfer form is executed -
        • prior to the year 2002 and the consideration amount is more than Rs.10 lakhs, PAN of the transferor(s) is required to be quoted on the transfer form, in case copy of PAN Card(s) is not available.
        • between the year 2002 and prior to 01 December, 2015 and the consideration amount is greater than Rs.1 lakh, PAN of the transferor(s) is required to be quoted on the transfer form in case copy of PAN Card(s) is not available.
      5. Frank / affix stamp duty on the Form No. SH-4 @ 0.25% of the market value or the consideration amount (whichever is higher). Calculation of market value of the securities must be as on the execution date mentioned on the Form No. SH-4.

        In case of debentures / bonds, where the market value is not available, stamp duty is to be calculated on the face value of the securities being transferred.

Blank transfer forms can be downloaded from the TSRDCPL website.

Important points to be noted

  • Investors are informed that after verification of the documents submitted and in case of change in signature / non-availability of signature / inability to sign due to old age or health problem / difference in name / requirements related to enhanced due diligence, additional documents will be called for, viz. Affidavit, Government Gazette, proof of identity/address, PAN and bank details, and such other additional procedures/documents, as applicable. The draft of the Affidavit can be downloaded from the TSRDCPL website
  • Investors are advised to submit an attested copy of any one of the following documents in case of Mismatch in Name on PAN Card vis a vis Share Certificate/Transfer Deed -
    • Valid Passport
    • Legally recognised Marriage Certificate
    • Gazettte notification regarding Change in Name
    • Aadhaar Card
  • SEBI vide its Circular No. SEBI/HO/MIRSD/DOS3/CIR/P/2019/30 dated 11 February, 2019 has relaxed the requirement to furnish a copy of PAN for transfer of securities of listed entities executed by non-residents.

    The relaxation shall only be available for-
    • Transfer executed after 01 January, 2016.
    • Non-commercial transactions, i.e. transfer by way of gift among immediate relatives.However, the non-resident will have to provide copy of an alternate valid document to ascertain identity as well as the non-resident status.

For securities held in electronic form, please contact your depository participant.

II.On Name Deletion & Transmission

A.If the holding is in joint names and either of the holders is deceased, what is the procedure for Name deletion?

For securities held in physical form,please submit the following:-

  1. Legible copy of the death certificate of the deceased holder, duly attested by Notary Public / Bank Manager / First Class Magistrate /Gazetted Officer. Attestation by Notary Public / First Class Magistrate / Gazetted Officer should mention their name, full address, registration number and affix their seal, Notarial / Court Fee stamps, as applicable. Attestation by Bank Manager should bear the name, full address and official stamp of the bank.
  2. Original certificates for the securities.
  3. Name Deletion form duly completed and signed by the surviving holder(s) as per the specimen signature(s) recorded with the Company.This form can be downloaded from the TSRDCPL website.
  4. Self attested copy of the PAN Card of the surviving holder(s).
  5. Original cancelled cheque of the first surviving holder bearing his/her name.

B.I am the legal heir / executor in respect of securities where the sole holder/all holders is/are deceased and Nomination is not registered with the Company.What is the procedure for Transmission of securities?

For securities held in physical form, where the threshold limit for transmission is Rs.2 lakhs per issuer Company as per SEBI Circulars dated 28-10-2013 and 15-09-2016, please submit the following:-

  1. Request letter from the claimant (s) / legal heir(s)
  2. Legible copy of the death certificate(s) of the deceased holder(s), duly attested by Notary Public / Bank Manager / First Class Magistrate /Gazetted Officer. Attestation by Notary Public / First Class Magistrate / Gazetted Officer should mention their name, full address, registration number and affix their seal, Notarial / Court Fee stamps, as applicable. Attestation by Bank Manager should bear the name, full address and official stamp of the bank

    After verification of Company records and the documents submitted, the documents will be registered, if found to be in order subsequent to which the following documents will be mailed, for compliance by the claimant(s)/legal heir(s) -
    1. Title Claim Form
    2. Affidavit duly signed by all the claimant(s)/legal heir(s) to the effect of identification and claim of legal ownership to the securities.
    3. Indemnity
    4. No Objection Certificate from the claimant(s) /legal heir(s) who have renounced their right to the securities or duly notarized Family Settlement Deed.
    5. Transmission Form

    The claimant(s) / legal heir(s) will have to submit to TSRDCPL the above documents, duly complete in all respects along with the following:
    1. Original certificates for the securities
    2. Transmission form duly completed and signed by the claimant(s)/legal heir(s) whose signature(s) should be attested by his/their Bank Manager under his name, full address and official stamp of the Bank. This form can be downloaded from the TSRDCPL website
    3. Notarized copy of Legal Heirship Certificate or Ration Card of the sole / last deceased holder.
    4. Self attested copy of the PAN Cards of all the claimant(s)legal heir (s)
    5. Original cancelled cheque of the first claimant / legal heir
For securities held in physical form, where the market value of the securities for transmission exceeds Rs.2 lakhs per issuer Company as per SEBI Circulars dated 28-10-2013 and 15-09-2016, please submit the following:
  1. Legible copy of the death certificate(s) of the deceased holder(s), duly attested by Notary Public / Bank Manager / First Class Magistrate /Gazetted Officer.
  2. Legible copies of any one of the legal documents of the deceased holder viz. Probate of Will / Letters of Administration / Succession Certificate / Administrator General's Certificate along with the schedule disclosing the name of the Company, Folio No(s)., number of securities and their distinctive nos., duly attested by Notary Public / First Class Magistrate.
    NOTE:
    • For securities standing in joint names and where all the holders are deceased, legal documents as above for the last deceased holder is required to be submitted.
    • Attestation by Notary Public / First Class Magistrate / Gazetted Officer should mention their name, full address, registration number and affix their seal, Notarial / Court Fee stamps, as applicable. Attestation by Bank Manager should bear the name, full address and official stamp of the bank.
  3. Affidavit (Refer More Downloads for format) for identification of the legal heirs on Rs. 100/- Non-Judicial Paper or franked with equivalent amount or affixed with Special Adhesive stamps, duly attested by Notary Public / First Class Magistrate.
  4. Original certificates for the securities.
  5. Transmission form duly completed and signed by the legal heir(s)/executor(s) whose signature(s) should be attested by his/their Bank Manager under his name, full address and official stamp of the Bank. This form can be downloaded from the TSRDCPL website.
  6. Self attested copy of the PAN Card of the legal heir(s)/executor(s).
  7. Original cancelled cheque of the first legal heir / executor.

C.I am the registered nominee(s) in respect of securities where the sole / all holders is/are deceased. What is the procedure for transmission of securities?

For securities held in physical form, where nomination is registered, the nominee(s) will have to please submit the following :

  1. Legible copy of the death certificate(s) of the deceased holder(s), duly attested by Notary Public / Bank Manager / First Class Magistrate /Gazetted Officer Attestation by Notary Public / First Class Magistrate / Gazetted Officer should mention their name, full address, registration number and affix their seal, Notarial / Court Fee stamps, as applicable. Attestation by Bank Manager should bear the name, full address and official stamp of the bank.
  2. Original certificates for the securities
  3. Transmission form (s) duly completed and signed by the nominee(s), whose signature (s) should be attested by his Bank Manager under his name, full address and official stamp of the Bank. This form can be downloaded from TSRDCPL website
  4. Self attested copy of PAN Card(s) of the nominee(s)
  5. Original cancelled cheque(s) of the nominee(s)
Important points to be noted
  • Investors are informed that after verification of the documents submitted and in case of change in signature / non-availability of signature / inability to sign due to old age or health problem / difference in name / requirements related to enhanced due diligence, additional documents will be called for, viz. Affidavit, Government Gazette, proof of identity/address, PAN and bank details, and such other additional procedures/documents, as applicable. The draft of the Affidavit can be downloaded from the TSRDCPL website
  • Investors are advised to submit an attested copy of any one of the following documents in case of Mismatch in Name on PAN Card vis a vis Share Certificate/ Name Deletion Form / Transmission Form-
    • Valid Passport
    • Legally recognised Marriage Certificate
    • Gazettte notification regarding Change in Name
    • Aadhaar Card
For securities held in electronic form, please contact your depository participant.

III.On Transposition

A.Can I interchange the order of names for my holdings?

Yes, you can. For securities held in physical form, please submit the following:-

  1. Transposition form duly completed and signed by ALL the holders as per the specimen signatures recorded with the Company.This form can be downloaded from the TSRDCPL website.
  2. Original certificates for the securities.
  3. Self attested copies of the PAN Cards of all the holders.
  4. Original cancelled cheque of the first holder as per the transposed order
In case you wish to interchange the order of the names for the purpose of dematerialising your securities, the form OA (available with your depository participant) may be duly completed in the desired order of names and submitted to them with the Dematerialisation Request Form and the certificates.

Important points to be noted
  • You can transpose full or part of the holdings.
  • Investors are informed that after verification of the documents submitted and in case of change in signature / non-availability of signature / inability to sign due to old age or health problem / difference in name / requirements related to enhanced due diligence, additional documents will be called for, viz. Affidavit, Government Gazette, proof of identity/address, PAN and bank details, and such other additional procedures/documents, as applicable. The draft of the Affidavit can be downloaded from the TSRDCPL website
  • Investors are advised to submit an attested copy of any one of the following documents in case of Mismatch in Name on PAN Card vis a vis Share Certificate/Transposition Form-
    • Valid Passport
    • Legally recognised Marriage Certificate
    • Gazettte notification regarding Change in Name
    • Aadhaar Card
For securities held in electronic form, please contact your depository participant.

IV. On Nomination

A. Can I avail of the nomination facility?

Yes, you can. For securities held in physical form, you may nominate person(s) by completing Form No.SH-13 and registering the same with TSR Darashaw Consultants Pvt Limited (TSRDCPL). This form can be downloaded from the TSRDCPL website.

B. Can I cancel or nominate someone else in place of existing nominee?

Yes, you can. For securities held in physical form, you may vary or cancel the nomination and nominate new person(s) in place of the existing nominee(s) by completing Form No. SH-14 and registering the same with TSR Darashaw Consultants Pvt Limited (TSRDCPL). This form can be downloaded from the TSRDCPL website.

Important points to be noted

  • Investors are informed that after verification of the documents submitted and in case of change in signature / non-availability of signature / inability to sign due to old age or health problem / difference in name / requirements related to enhanced due diligence, additional documents will be called for, viz. Affidavit, Government Gazette, proof of identity/address, PAN and bank details, and such other additional procedures/documents, as applicable. The draft of the Affidavit can be downloaded from the TSRDCPL website
  • Investors are advised to submit an attested copy of any one of the following documents in case of Mismatch in Name on PAN Card vis a vis Share Certificate/Transmission Form-
    • Valid Passport
    • Legally recognised Marriage Certificate
    • Gazettte notification regarding Change in Name
    • Aadhaar Card
For securities held in electronic form, please contact your depository participant.

V.On Amalgamation/Consolidation

A.I have multiple folios, can I amalgamate the accounts?

Yes, you can. If you have more than one folio registered with same address and identical names which are in the same order, please submit the following:-

  1. Amalgamation form duly completed and signed by ALL the holders as per the specimen signature(s) recorded with the Company. This form can be downloaded from the TSRDCPL website.
  2. Original certificates pertaining to the folio having the smaller holdings. Do not send the certificates pertaining to the larger holdings, into which account the multiple folio is being amalgamated.
  3. Self attested copy of the PAN Card of the holder(s).
For securities held in electronic form, please contact your depository participant.

B.I have certificates in various denominations, can I have them consolidated into a Single certificate?

Yes,you can.Please send us the original certificates, provided they are under the same folio, alongwith a request letter to TSRDCPL. If they are not under the same folio, but have the same order of names, please follow the procedure mentioned for amalgamation of the accounts to facilitate consolidation into a single certificate.

Important point to be noted

  • Investors are informed that after verification of the documents submitted and in case of change in signature / non-availability of signature / inability to sign due to old age or health problem / difference in name / requirements related to enhanced due diligence, additional documents will be called for, viz. Affidavit, Government Gazette, proof of identity/address, PAN and bank details, and such other additional procedures/documents, as applicable. The draft of the Affidavit can be downloaded from the TSRDCPL website

VI.On Change of Specimen Signature

A.Over a period of time, my signature has changed, what should I do to register my new signature in your records?

To register your new signature for securities held in physical form, an Affidavit to this effect is required to be executed. The draft of the Affidavit can be downloaded from the TSRDCPL website.Please follow the instructions detailed in the top portion of this draft.

Important points to be noted

  • Investors are informed that after verification of the documents submitted and in case of difference in name / requirements related to enhanced due diligence, additional documents will be called for, viz. Affidavit, Government Gazette, proof of identity/address, PAN and bank details, and such other additional procedures/documents, as applicable. The draft of the Affidavit can be downloaded from the TSRDCPL website
  • Investors are advised to submit an attested copy of any one of the following documents in case of Mismatch in Name on PAN Card vis a vis Share Certificate-
    • Valid Passport
    • Legally recognised Marriage Certificate
    • Gazettte notification regarding Change in Name
    • Aadhaar Card

For securities held in electronic form, please contact your depository participant.

VII.On Change of Address

A.How do I record a change in my address?

For securities held in physical form, please submit the following:-

  1. A written request for change in address, duly signed by the first holder as per the specimen signature recorded with the Company.
  2. Self-attested copy of proof of identity viz. valid Passport or PAN Card
  3. Self-attested copy of proof of new address viz.Aadhaar Card/Valid Passport/Voter's Identity Card or Electricity Bill/ Telephone Bill(only land line)/ Latest updated Bank Account Statement / Passbook [which is not more than 3 months old].

Important points to be noted

  • The identity and address proof should be legible and in the name of the first registered account holder.
  • Investors are informed that after verification of the documents submitted and in case of change in signature / non-availability of signature / inability to sign due to old age or health problem / difference in name / requirements related to enhanced due diligence, additional documents will be called for, viz. Affidavit, Government Gazette, proof of identity/address, PAN and bank details, and such other additional procedures/documents, as applicable. The draft of the Affidavit can be downloaded from the TSRDCPL website
  • Investors are advised to submit an attested copy of any one of the following documents in case of Mismatch in Name on PAN Card vis a vis Share Certificate-
    • Valid Passport
    • Legally recognised Marriage Certificate
    • Gazettte notification regarding Change in Name
    • Aadhaar Card

For securities held in electronic form, please contact your depository participant.

VIII.On Loss of Securities

A.What should I do if my share/debenture certificates are lost/misplaced?

Please immediately send a letter duly signed by the holders as per their specimen signatures recorded with the Company reporting loss / non-receipt of certificates

After verification of the Company records, the following documents will be mailed, for compliance by the holders:

  1. Questionnaire Form
  2. Affidavit
  3. Indemnity
  4. Surety Form
  5. Draft of Advertisement to be published in the newspaper, circulating at the place where the Registered Office of the Company is situated where the market value of the securities lost exceeds Rs.10,000/-
The holders will have to carefully read the instructions attached with the forms and submit to TSRDCPL the above documents, duly complete in all respects along with the following:
  1. Original newspaper clippings, where loss of securities has been published.
  2. Acknowledged Police Complaint, reporting loss of securities as per SEBI Uniform Guidelines.
  3. Self attested copy of PAN Card of the Surety and latest IT Returns.
  4. Self attested copy of PAN Card of all the holders along with notarized copy of address proof of the first holder, viz. Aadhaar Card / Valid Passport / Voters Identity Card / Electricity Bill / Telephone Bill (only land line) / Latest updated Bank Account Statement / Passbook (which is not more than 3 months old)

Important points to be noted
  • If you do not know the distinctive number(s) of the lost certificate(s) please provide the distinctive number(s) of the certificates in your possession, to enable TSRDCPL to verify and advise the details of the lost securities.
  • In case you trace the certificate(s) which had been reported lost, please inform TSRDCPL immediately vide a letter signed by the holders as per their specimen signatures registered with the Company so as to avoid any complexity/delay in future transactions. Please also forward original / notarized acknowledged copy of Withdrawal of Police Complaint with respect to the securities traced.
  • Investors are informed that after verification of the documents submitted and in case of change in signature / non-availability of signature / inability to sign due to old age or health problem / difference in name / requirements related to enhanced due diligence, additional documents will be called for, viz. Affidavit, Government Gazette, proof of identity/address, PAN and bank details, and such other additional procedures/documents, as applicable. The draft of the Affidavit can be downloaded from the TSRDCPL website
  • Investors are advised to submit an attested copy of any one of the following documents in case of Mismatch in Name on PAN Card vis a vis Share Certificate-
    • Valid Passport
    • Legally recognised Marriage Certificate
    • Gazettte notification regarding Change in Name
    • Aadhaar Card

IX.On Bank Details / Electronic remittance

A.Do I have to register my bank details and PAN with the Company?

Yes. Pursuant to SEBI Circular No. SEBI/HO/MIRSD/DOP1/CIR/P/2018/73 dated 20 April, 2018, holders, whose bank details and PAN have not yet been registered with the Company or where such details are incomplete are required to furnish these details for registration.

For securities held in physical form, please submit the following:-

For Bank Details-

  1. Electronic remittance form duly completed and signed by the first holder as per the specimen signature recorded with the Company. This form can be downloaded from the TSRDCPL website
  2. Cancelled cheque in original bearing the name of the first holder, failing which the holder shall submit copy of Bank Passbook/ Bank Statement (not more than 3 months old), duly attested by the Bank Manager under his name, full address and official stamp of the Bank.

For PAN-
  1. Self attested copy of PAN Cards of all the holders.
Important points to be noted
  • After registration of the Bank details, remittances will be made via electronic bank transfer. In cases where either the bank details such as MICR (Magnetic Ink Character Recognition), IFSC (Indian Financial System Code), etc. that are required for making electronic payment are not available or the electronic payment instructions have failed or have been rejected by the bank, the Company or TSRDCPL will request the banker to make payment though physical instrument such as banker's cheque or demand draft to such holders incorporating his bank account details.
  • Investors are informed that after verification of the documents submitted and in case of change in signature / non-availability of signature / inability to sign due to old age or health problem / difference in name / requirements related to enhanced due diligence, additional documents will be called for, viz. Affidavit, Government Gazette, proof of identity/address, PAN and bank details, and such other additional procedures/documents, as applicable. The draft of the Affidavit can be downloaded from the TSRDCPL website
  • Investors are advised to submit an attested copy of any one of the following documents in case of Mismatch in Name on PAN Card vis a vis Share Certificate-
    • Valid Passport
    • Legally recognised Marriage Certificate
    • Gazettte notification regarding Change in Name
    • Aadhaar Card
For securities held in electronic form, the bank details and PAN have to be registered with your depository participant.

X.On Old/time-barred instruments/unclaimed dividend/interest

A.I have an old warrant which I forgot to encash and is now time-barred? Can I still obtain the amount due to me?

Yes, you can. Provided the amount is found to be outstanding and not transferred to the General Revenue Account of the Central Government or the Investor Education and Protection Fund (Refer XI.B for details) AND complete Bank details are registered with the Company.

Please send the outdated instrument to TSRDCPL where complete Bank details are registered, to facilitate making the payment.

In case Bank details are not registered, please send the outdated instrument along with the documents detailed in Point IX A.

In case there is a change in address to be registered, please refer to instruction under "On change of address"

XI.On transfer of unclaimed / unpaid amounts and shares to the General Revenue Account/Investor Education Protection Fund (IEPF) of the Central Government

A.When is unclaimed/unpaid dividend/interest amount transferred to the General Revenue Account/Investor Education Protection Fund of the Central Government ?

As per Section 205(A) of the Companies Act, all unclaimed and unpaid dividend maintained in the separate dividend account of the Company was to be transferred to the General Revenue Account of the Central Government after the prescribed period of approximately 3 years. Prior to such transfer, an intimation requesting the investor to claim the amount was always sent by TSRDCPL. In spite of this, if an investor did not make the claim, the outstanding dividend amount would get transferred to the Central Government after the stipulated period. Any claim thereafter would have to be made to the Registrar of Companies in the prescribed form available with TSRDCPL.

However as per the Amendment vide the Companies (Amendment) Ordinance, 1998, Section 205 (A) of the Companies Act 1956, this clause has been amended with effect from 31st October, 1998. Accordingly, all unclaimed Dividend / Interest / Principal / Maturity amounts on Deposits/ Debentures after expiry of 7 years from the date they were due for payment shall be transferred to Investor Education and Protection Fund. ("THE FUND").

B.When are shares transferred to the Investor Education Protection Fund of the Central Government?

As per provisions of the Companies Act, 2013 and Investor Education and Protection Fund Authority (Accounting, Audit, Transfer and Refund) Rules, 2016, it is prescribed that all shares shall be transferred to IEPF in respect of which unpaid or unclaimed dividend is transferred as provided under Section 124 (5) and 124 (6) of the Companies Act, 2013 and rules prescribed therein.

Further, please note that the Ministry of Corporate Affairs, Government of India has notified the Investor Education and Protection Fund Authority (Accounting, Audit, Transfer and Refund) Second Amendment Rules, 2017 (IEPF Rules). According to the said IEPF Rules, Companies are required to transfer such shares for which dividend has not been claimed for 7 consecutive years, to the demat account of IEPF Authority.

In terms of the provision of Companies Act, 2013 and IEPF Rules, the Company has transferred such shares by cancelling the original share certificate registered in the names of the shareholders and issuing duplicate share certificate in lieu of the original share certificate and transmitting the same to the demat account of IEPF Authority. Thereafter, the original share certificate would automatically stand cancelled and deemed non-negotiable or not tradeable and there would be no holding under the registered Folio of the holder. Please note that no claim shall lie against the Company in respect of unclaimed dividend amount and shares transferred to IEPF pursuant to the IEPF Rules.

C.How do I claim unclaimed / unpaid amounts and shares that are transferred to IEPF?

In terms of Section 124 (6) of the Companies Act, 2013 and Rule 7 of the IEPF Rules, you may claim from IEPF Authority both the unclaimed / unpaid amounts and the shares by making an online application in prescribed Form IEPF-5 and sending the physical copy of the same duly signed (as per the specimen signature recorded with the Company) along with requisite documents enumerated in the Form IEPF-5 to the Nodal Officer of the Company. The Rules and the application form (Form IEPF-5), as prescribed by the MCA for claiming back the shares / dividend are available on the website of MCA at www.iepf.gov.in

Please also note that

  1. No claim shall lie against the Company in respect of unclaimed dividend amount and shares transferred to IEPF Authority pursuant to the said Rules.
  2. All the subsequent corporate benefits accruing on your shareholding shall also be credited in favour of the demat account of IEPF Authority and you can claim the benefits from them.
Important points to be noted
  • Investors are informed that after verification of the documents submitted and in case of change in signature / non-availability of signature / inability to sign due to old age or health problem / difference in name / requirements related to enhanced due diligence, additional documents will be called for, viz. Affidavit, Government Gazette, proof of identity/address, PAN and bank details, and such other additional procedures/documents, as applicable. The draft of the Affidavit can be downloaded from the TSRDCPL website
  • Investors are advised to submit an attested copy of any one of the following documents in case of Mismatch in Name on PAN Card vis a vis Share Certificate-
    • Valid Passport
    • Legally recognised Marriage Certificate
    • Gazettte notification regarding Change in Name
    • Aadhaar Card

XII.On Issue of New Certificates

A.How do I collect the new certificates issued on Exchange/ Sub-division for some companies that I have not collected earlier?

Please send the old certificates along with a covering letter duly signed by the first holder as per the specimen signature registered with the Company. The new certificates will be mailed to the address as recorded with the Company.In case there is a change in address to be registered, please refer to instruction under " On change of address"

Important point to be noted

  • Investors are informed that after verification of the documents submitted and in case of change in signature / non-availability of signature / inability to sign due to old age or health problem / difference in name / requirements related to enhanced due diligence, additional documents will be called for, viz. Affidavit, Government Gazette, proof of identity/address, PAN and bank details, and such other additional procedures/documents, as applicable. The draft of the Affidavit can be downloaded from the TSRDCPL website
XIII.On Dematerialisation/Rematerialisation

A.How do I open an account with a Depository and will I be periodically informed about the movement in my electronic account?
You may open an account with a depository participant (DP) of your choice. As an investor you will interact with National Securities Depository Limited (NSDL) or Central Depository Services Limited.(CDSL) through your Depository Participant.
Your DP will update your account after each transaction and would periodically furnish you with a statement of holding. You may verify this with them at the time of opening your electronic account.

B.How do I convert my paper certificates into an electronic holding and will I continue to receive corporate benefits?
To dematerialize your holding, you should first have an account with a DP of your choice. You may then hand over to your DP, the certificates along with the 'Dematerialisation Request Form' (DRF). Only the securities registered in your name can be submitted for dematerialization. Your DP will then send the DRF and the certificates to TSRDCPL and an electronic request will also be sent through the NSDL/CDSL network reconfirming the same. TSRDCPL will verify the documents and if found in order, the dematerialization request will be confirmed to NSDL/CDSL who will in turn inform your DP.This process would take approximately 15-20 days.

All the corporate benefits such as dividend, interest, bonus shares, rights shares will be issued by TSRDCPL to the beneficial owners i.e. the accountholders who hold the securities in electronic form. The dividend/interest amounts as and when declared/issued will be sent to you/your bankers directly. The entitlement of rights and bonus shares/debentures wherever applicable, will be credited to the beneficiaries accounts as per the investors' option and the terms of the issue.

C.How do I trade (buy / sell) in electronic form?
You may buy and sell securities in electronic form through the depository by coordinating with your broker and your DP. Such transactions would be simpler and faster. Payments for such transactions would be made in the same way as is done for physical certificates. Securities purchased in electronic form are credited to your account with no formalities of filling transfer forms or applying to the Company for registration. All such transactions are exempt from stamp duty and accordingly no share transfer stamps are required to be affixed.
Such transactions are not routed through the Company and the debit/credit takes place directly in the Depository System. However, corporate benefits would be paid by the Company to the person holding such securities on the Record date/Book closure date as applicable.

D.How can I reconvert my electronic holding into paper form?
As per the existing guidelines, an investor can choose to reconvert his electronic holding into physical form at any time through his DP. On receipt of the rematerialisation request along with the 'Remat Request Form' (RRF) the Company will issue fresh certificates.

Important point to be noted

  • Investors are informed that after verification of the documents submitted and in case of change in signature / non-availability of signature / inability to sign due to old age or health problem / difference in name / requirements related to enhanced due diligence, additional documents will be called for, viz. Affidavit, Government Gazette, proof of identity/address, PAN and bank details, and such other additional procedures/documents, as applicable. The draft of the Affidavit can be downloaded from the TSRDCPL website
XIV.On Change of Name

A.How do I apply for change of name?

i. For Individuals, consequent to marriage / divorce / attaining majority
For securities held in physical form,please submit the following:-

1.Legible copy of the documents mentioned below, in respect of each name change, duly attested by Notary Public / Bank Manager / First Class Magistrate. Attestation by Notary Public / First Class Magistrate should mention their name, full address, registration number and affix their seal, Notarial / Court Fee stamps, as applicable. Attestation by Bank Manager should bear the name, full address and official stamp of the bank.
The name on the documents submitted should be the same as that on the securities.

  • Marriage- Legally recognized Marriage Certificate / Government Gazette
  • Divorce- Divorce Decree
  • Attaining Majority-Birth Certificate / School Leaving Certificate
2.Original certificates for the securities.
3.Transmission form duly completed and signed by the holder(s)whose signature(s) should be attested by his/their Bank Manager under his name, full address and official stamp of the bank.This form can be downloaded from the TSRDCPL website.
4.Self attested copy of the PAN Card of the holder(s).

Please note
  • Further to the SEBI Circular No. MRD/DoP/Cir-05/2009 dated 20th May,2009, they have clarified vide their Circular No. SEBI/MRD/DoP/SE/RTA/Cir-03/2010 dated 7th January, 2010 that in case of mismatch in PAN card details as well as difference in maiden name and current name(in case of married women) of the investors, the RTAs can collect the PAN card as submitted by the transferee(s). However, this would be subject to the RTAs verifying the veracity of the claim of such transferee(s) by collecting sufficient documentary evidence in support of the identity of the transferee(s) as provided for at para 2 in the SEBI Circular No. MRD/DoP/Dep/Cir-29/2004 dated August 24,2004 read with SEBI Circular No. MRD/DoP/Cir-08/2007 dated June 25,2007.
For securities held in electronic form, please contact your depository participant.

ii. For Corporates consequent to change in name of the Company
For securities held in physical form, please submit the following:-

1. Letter duly signed by the authorized signatory/trustee supported by the certified true copy of the documents mentioned below in respect of:

  • Corporate Body- Certificate of Incorporation along with Memorandum and Articles of Association. The Board Resolution signed by the Company Secretary/Directors on the letter head of the Company empowering the signatories to sign on behalf of the Company along with the specimen signatures of the Authorized Signatories is also to be submitted.
  • Trust- Certificate of Registration along with the Trust Deed. The Resolution signed by the Secretary/Trustee on the letter head of the Trust empowering the signatories to sign on behalf of the Trust along with the specimen signatures of the Authorized Signatories is also to be submitted.
  • Society- Certificate of Registration along with their Bye Laws/ Rules & Regulations. The Resolution signed by the Secretary/Trustee on the letter head of the Society empowering the signatories to sign on behalf of the Society along with the specimen signatures of the Authorized Signatories is also to be submitted.

2. Original certificates for the securities.
3.Transmission form duly completed and signed by the Authorized Signatories. This form can be downloaded from the TSRDCPL website.
4.Certified true copy of PAN Card of Corporate Body/ Trust/ Society.

In case a change in address is to be noted, the request to this effect should be supported by the certified true copy of Form No.18 / INC 22 filed with the Registrar of Companies for change in the registered office address.

Important points to be noted
  • Investors are informed that after verification of the documents submitted and in case of change in signature / non-availability of signature / inability to sign due to old age or health problem / difference in name / requirements related to enhanced due diligence, additional documents will be called for, viz. Affidavit, Government Gazette, proof of identity/address, PAN and bank details, and such other additional procedures/documents, as applicable. The draft of the Affidavit can be downloaded from the TSRDCPL website
  • Investors are advised to submit an attested copy of any one of the following documents in case of Mismatch in Name on PAN Card vis a vis Share Certificate/Transmission Form-
    • Valid Passport
    • Legally recognised Marriage Certificate
    • Gazettte notification regarding Change in Name
    • Aadhaar Card
For securities held in electronic form, please contact your depository participant.

XV. What is..

A.What is Name deletion / Transmission?

The process of deleting a deceased person's name from the Company's records as well as from the certificates, in case of joint holders, is called name deletion.Transmission process is due to operation of law whereby securities are transmitted to different names, based on marriage certificate / divorce decree / Court Order etc.

B.What is Consolidation?

The process by which a single certificate is issued in lieu of multiple share certificates of smaller denominations submitted by the holder is called Consolidation. The denomination of the single certificate issued will be the sum of the smaller denominations of the multiple certificates, provided they are under the same folio.

C.What is Amalgamation?

The process by which the holder can merge the holdings of multiple folios (provided the names are identical and are in same order) into a single folio is called Amalgamation.

D.What is a Split?

The process by which multiple certificates are issued in lieu of a single certificate is called Split. The sum of the denominations of the multiple certificates issued will be that of the single certificate.

E.What is a Subdivision?

When the face value of the share of a Company is split into smaller denominations, the share is said to be subdivided viz. a share of Rs.100/- each may be subdivided into 10 shares of Rs.10/- each.

F.What is a Merger?

Whenever a company buys another company or companies or performs a deed whereby the shareholders of the acquired company automatically become the shareholders of the parent company then such an activity is called a Merger.

G.What is Dematerialization?

This is a process whereby the holdings held in physical form are converted to Electronic form



TSR Darashaw Home | Home | Company Profile | Addresses | Product and Services | Our Customers | Notice Board | Career With Us | Sitemap
Disclaimer ©2008 TSR Darashaw Limited. All rights reserved.